Replies to questionnaire on national SIS systems

COUNCIL OF THE EUROPEAN UNION

Brussels, 6 April 2009

8483/09

LIMITE

SIS-TECH 40

COMIX 289

NOTE

From: Presidency

to: SIS-TECH Working Group/Mixed Committee (EU Iceland/Norway/Switzerland/Liechtenstein)

Subject : Replies to questionnaire on national SIS systems

REASONS

The situation in the SIS II project has, amongst others, a direct influence on the operation of the SIS 1+ and the integration of unconnected states.

It was foreseen that SIS II would become operational in September 2009. Therefore Member states could switch to their NS.SIS II and consequently stop operation of their N.SIS 1. As this schedule is now not reachable, the impact on the N.SIS 1 has to be analyzed.

The Member states waiting for their integration expected they would integrate into the SIS by using their NS.SIS II solution. At the seminar organized by Presidency on 12 March 2009, it was apparent that for some Member States waiting was not acceptable and they may integrate already into the SIS 1+ using the PT SISone4ALL solution. Such a decision could also have an impact on the N.SIS 1 of Member States and the second question aimed to find out that impact.

QUESTIONS THE PRESIDENCY ASKED:

1. Your N.SIS 1 needs to be kept operational until a central solution with SIS II functionalities (central SIS II) allowing migration from N.SIS 1 to N.SIS II is in place. What impact, if any, does the delayed implementation of a central SIS II have on your N.SIS 1 in terms of upgrades, contracts, resources or other related issues?

2. Are your organization and N.SIS 1 prepared to manage the possible integration of waiting MS to the existing SIS 1+ using SISone4ALL? What measures, if any, do you have to take to manage such integration (e.g. disk space, test environments)?

Almost all the delegations answered within the given timeframe and the Presidency is expresses its thanks for the good cooperation to all who answered. Delegations will find hereinafter attached the table with a summary of the answers. An Excel sheet with the answers will be sent to delegations by the Presidency and will also be available at the SIS website.

RESULTS

No delegation indicated a blocking issue for continuing the operation.

Some delegations indicated the necessity to renew or update part of their system.

Need for prolongation of maintenance contracts was indicated by some delegations.

No delegation indicated blocking issues for integration of the new countries as long as the number of participants using the SIS 1+ does not exceed 36. Six countries are now waiting for integration. If even all of them integrate, the overall number of the subjects is still below 36 - therefore, this is not a problem.

Delegations indicated a necessity to obtain estimates regarding the number of records that would be entered by integrating countries into the system – this is important for capacity planning and consequently, to decide if available disk space is sufficient or if further investments are needed.

Some delegations indicated that they will need to update their SIRENE workflow.

PT noted that the SISone4ALL software needs to be adapted for integrating states and would have to be deployed in all MS using it.

FOLLOW UP

The Presidency will ask Member states waiting for integration to provide estimates of the number records they would introduce into the system.

The information will be used for the assessment and comparison report.

The information will be used in a follow up seminar for states waiting for integration.

Replies to questionnaire on national SIS systems